Enrolment

 

  1. Gortnahoe National School

 ( For the most up to date information on all school policies, please contact the school principal) 

Enrolment Policy

Introduction

The Board of Management of Gortnahoe National School details the Enrolment Policy in accordance with the provisions of the Education Act 1998, pertaining in the school as of January 2017.

Decisions in relation to applications for enrolment are made by the Board of

Management.

 

 

Gortnahoe National School is a Catholic primary school under the Patronage of Archbishop Kieran O’Reilly. We cater for boys and girls from Junior Infants to 6th class. The chairperson of the Board of Management is Breda Manton and the principal is David O’Dwyer.

 

The school operates under the Dept. of Education and Skills (D.E.S.) from which grants and resources are received annually. Regulations are laid down by the D.E.S.

 

 

Rationale

This policy aims to ensure that the appropriate procedures are in place to enable Gortnahoe N. S.:

 

  • To make decisions on all applications in an open and transparent manner

consistent with the Ethos, the mission Statement of our school and legislative

requirements.

 

  • To make an accurate and appropriate assessment of the capacity of our school

to cater for the needs of applicants in the light of the resources available to us

and

 

  • To put in place a framework which will ensure effective and productive

relations between students, parents and teachers where a student is admitted to

our school.

 

Legal Framework

Section 9 (j) of the Education Act 1998 specifies, that “A recognized school shall

….Subject to this Act and in particular section 15 (2) (d), establish and maintain an

admissions policy which provides for maximum accessibility to the school”.

Section 15 (2) (d) states the Board of Management shall “publish …. The policy of

the school concerning admission to and participation in the school and ensure that

policy principles of equality and the right of parents to send their children to a school

of the parents’ choice are respected”.

Section 27 (1) states that “A board shall establish and maintain procedures for the

purposes of informing students in a school of the activities of the school” and (2) that

“the procedures established and maintained under subsection (1) shall facilitate the

involvement of the students in the operation of the School having regard to the age

and experience of the students, in association with their parents and teachers”.

The Education Welfare Act, 2000 [Section 19 (1)] requires that a Board of

Management shall not refuse to admit a child except where such refusal is in

accordance with the school’s Admission Policy. Section 19 (2) requires that parents

must provide relevant information to the school while Section 19 (3) requires that the

Board of Management, shall as soon as possible (but no later that 21 days) after

receiving such information “make a decision in respect of the application concerned

and inform the parent in writing thereof”

The Equal Status Act, 2000 [Sections 5 & 7 (2)] prohibits discrimination on the

grounds of “gender, religion, age, disability, race or

membership of the Travelling Community” regarding admission, access to

programmes, participation in the school or regarding expulsion or any other sanction.

 

Goals

Our school shall have in place appropriate channels of communication and procedures

  • To inform parents about the school, our programmes, activities, and procedures
  • To enable applications for admission to our school to be handled in an open, and transparent manner
  • To put in place criteria under which applications shall be considered
  • To ensure that these criteria are informed by our Ethos, our Mission Statement

& current legislation

  • To specify what information is required by the school at the time of application

 

Context, Resources, School Organisation & Curriculum

Gortnahoe N.S.  supports the principle of equality for all students regarding access to and participation in our school. Our school respects the diversity of traditions, values,

beliefs, languages and ways of life in society. We acknowledge the right of

parents to send their children to a school of the parent’s choice, subject to the

resources available to the school including classroom accommodation, class size,

teaching resources and financial resources and subject to the capacity of our school to

provide for the needs of any applicant or student. We will make every effort to secure

those resources – where the resources cannot be secured the school may refuse

admission. Our school is staffed in accordance with the standard pupil – teacher

ratios sanctioned by the Department and any additional teaching hours sanctioned by

the Department in respect of curricular concessions, special needs, special

programmes etc. Our school operates within the regulations laid down by the

Department.

The capacity of our school to implement our desired curriculum, our broad range of

educational programmes, our breadth of extra-curricular activities, our school plan and policies are dependent on the resources we receive. Consequently, in determining our activities and programme for any school year Gortnahoe N.S. shall have due regard to the teaching, management and administrative resources and the accommodation, equipment and funding available to us.

 

 

 

Roles and responsibilities in developing and implementing this

policy:

Roles of Board of Management

  • To ensure that a policy is in place and that it is reviewed
  • To appraise this policy with regard to its suitability and the effectiveness of its

implementations and to make recommendations for improvement where

appropriate.

  • To decide on appeals by parents or students with respect to any decision(s)

made by the Principal/Board..

  • To prepare (and submit to the Education Welfare Board) a statement of

Strategies regarding Attendance. The Statement of Strategy will have regard

to guidelines issued by the Education Welfare Board and will set out the

measures the Board of Management proposes to adopt

  1. a) For the purposes of fostering an appreciation of learning among

students attending the school and

  1. b) Encouraging regular attendance at the school on the part of all students

 

 

Role of the Principal

  • To formulate draft policy in consultation with the teaching staff, students,

parents, Board and Trustees

  • To monitor its implementation and to ensure that it is reviewed by the review

date

  • To implement the policy and to support other teaching staff in their

implementation of the policy

  • To apply for and acquire such resources as are available in accordance with

government policies

  • To ensure, within the constraints of available resources, that alternative

programmes are devised where necessary and practicable to meet the needs of

students

  • To appraise the policy with regard to its suitability and the effectiveness of its

implementation and to make recommendations for improvement where

appropriate

  • To ensure a register of all students attending the school is established and

maintained

  • To ensure that a record of attendance or non-attendance is maintained for each

student registered at our school and, in the case of non-attendance, the reason

for same

  • Prior to registering a child, to provide the parents of an applicant with a copy

of the school’s Code of Behaviour and Anti Bullying Policies and ensure that the parent/s confirm in writing their acceptance of same that they shall make all

reasonable efforts to ensure compliance with the same by their child

  • To provide, on request, to any parent of a child registered in the school with a

copy of the Code of Behaviour and Anti-Bullying Policy

  • Where a child is refused admission, to advise the parents of their right of

appeal to the Trustees and the Department of Education setting out Title and

Address of each and advising of time limits

 

 

 

 

 

Role of Teaching staff

  • To co-operate with the implementation of this policy
  • To take the needs of all students into account in the way in which they select

textbooks, plan and teach their lessons and conduct assessments

  • To bring concerns about Special Needs curricular matters and information to

the attention of the Principal, Deputy Principal, Special Needs Teacher

  • To keep parents informed through the regular Parent / Teacher Meetings and

School Reports and by meeting parents from time to time as required.

  • To appraise this policy with regard to its suitability and the effectiveness of its

implementation and to make recommendations for improvement where

appropriate

 

Role of Students

  • To co-operate fully with the school in the implementations of the policy.

 

Role of Parents

  • To support the policy and to co-operate fully with the school in its

Implementation.

  • To bring to the attention of the school authorities any concern they may have

in relation to our school’s provision for the educational needs of their child.

  • To appraise this policy with regard to its suitability and the effectiveness of its

implantation and to make recommendations for improvement where appropriate.

 

Policy Considerations

The Board of Management of Gortnahoe National School reserves the right of

admission if such admissions contravene Departmental guidelines on class size,

etc. Our school will not refuse a child on the basis of ethnicity, special education

needs, disability, traveller status, refugee status, political or religious beliefs,

family or social circumstances, provided the necessary supports are in place in the

school.

 

The school will maintain a list of refused applicants for each class, their place on

that list having been determined under the criteria outlined.

 

The Board of Management respects parental choice in relation to enrolment,

provided the enrolment criteria are fulfilled.

 

The Board of Management Gortnahoe National School, in its Policy of

Admissions/Enrolment, respects the rights of the existing school community and

the children already enrolled. Consequently, the Board of Management reserves

the right to determine the maximum number of children in each class, bearing in

mind:

 

  • Health & Safety Concerns regarding Staff and Children
  • Available classroom space
  • Multi-grade classes
  • Educational needs of the children
  • Presence of children with special needs
  • Department of Education & Science class size directives
  • Appropriate Supports and Resources are available
  • Time of school year

 

Procedures – Application, Enrolment Criteria & Decision / Appeals

  • Failure to fully complete forms may result in refusal to admit a student.
  • Further relevant information may be sought at a later stage
  • In applying the criteria for enrolment, the school will take into account limitations in the size of classes.

 

Admission to the school is, of course, subject to the resources available to the school

including classroom accommodation, class size, teaching resources and financial

resources, and subject to the capacity of our school to provide for the needs of those

who apply for admission. Where our school lacks the necessary resources to meet the

needs of any applicant or student, we will make every effort to secure those resources. Where the resources cannot be secured, the school reserves the unfettered right to

refuse admission. It is the responsibility of parents / guardians of any child to inform

the school of any such needs on the enrolment application form for the child’s own

welfare. In this context the school authorities will have equal regard for the welfare

of all the students and their right to an education in an atmosphere that is not

detrimental to their physical, emotional, moral, social or intellectual development.

Failure to fully complete the application form, failure to supply any relevant

information requested by the school or failure to make reasonable arrangements to

meet with the school authorities to discuss the application may result in a child being

refused admission to the school.

 

Application for immediate admission in the current school year

  • Application forms are available from the school secretary
  • Failure to fully complete forms will result in refusal to admit the applicant
  • The behaviour record of a student in their previous school shall be considered
  • The attendance record of a student in their previous school shall be considered
  • Special needs requirements shall be considered
  • Previous Psychological assessments etc. shall be considered

 

Junior Infant Enrolment Procedure

The registration process is initiated on receipt by the school of a completed

application form. This form must be signed and dated by one or both parents or

guardians.. Telephone calls or personal school visits concerning

enrolment will be facilitated, but are not in themselves enrolment applications.

 

The acknowledgement of an application merely confirms that it will be assessed under

the criteria outlined, and does not confer any further status on that application.

 

Entry in the School Record of Applications means that an application will be

considered in early May of the relevant enrolment year, and will be evaluated on

the basis of the criteria outlined in this policy.

 

Following this evaluation, the Principal will make a recommendation to the Board,

listing proposed enrolments for the forthcoming year. Once an enrolment list is

approved by the Board, all applicants will be notified in writing of the outcome,

and if refused admission will be notified of their entitlement to appeal under

Section 29 of the Education Act 1998.

 

 

 

Please note:

Applications for admission to Junior Infant Class must be made at the very latest by

the end of February of the year in which it is expected that the child will start school.

 

The Board of Management strongly recommends that applicant children are at least

4  years of age on or before April 30 of the school commencement year.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Junior Infant Enrolment Criteria

 

If the number of children on the Waiting List exceeds the number of places available,

the following prioritising criteria shall be used:

 

Priority

 

Criterion

 

1 Priority is given to brothers and sisters of children already in the

school or who have attended the school in the past. If the class is

over subscribed on the basis of this criterion, then places will be

allocated on the basis of age, starting with the oldest applicant, until

all places are allocated.

 

2    Families whose primary residence is either

(a) in the immediate area of Gortnahoe Parish, starting closest to Gortnahoe school and radiating outwards from the school within the Parish or

(b) in Glengoole/Ballysloe Parish within a 2 mile distance by road from the school. If the class is oversubscribed within the application of this particular criterion, then the furthest from the school under either (a) or (b) will be eliminated first.

3 Children who travel by bus due to the closure of Graigue and Clonamiclon schools shall be entitled to apply relative to the above criteria.

 

 

4  Children of parents who are past pupils of the school. If the class is

oversubscribed within the application of this particular criterion,

then those whose primary residence is furthest from the school will

be eliminated first.

5  If space is still available, class numbers are completed from the

Waiting List, which is compiled and ordered according to the date

of the original application. The criteria are listed in order of priority

when spaces are allocated under criterion 1 and space is still

available, then criterion 2 comes into play and so on. This

prioritization proceeds until all places have been allocated.

 

 

 

 

 

 

Criteria for Enrolment to SI to 6m Classes

 

The following criteria will be applied if there is a surplus of applications for

available places in the Senior Infants to 6 classes.

 

 

 

Priority

 

Criterion

1

 

Priority is given to brothers and sisters of children already in the school

or who have attended the school in the past.

 

2

 

 

 

 

 

 

 

 Families whose primary residence is either (a) in the immediate

areas of the Parish, starting closest to the and radiating

outwards from the school within the Parish or (b) in Glengoole/Ballysloe

Parish within a 2 mile distance by road from the school, or who

are in the process of moving to either of these areas.

 

 

3  Children of parents who are past pupils of the school.

 

 

 

 

 

All children enrolled are expected to comply with and support the school’s Code of

Behaviour and Anti-Bullying policies, as well as the school’s designated policies on Curriculum, Organisation and Management.

 

 

Evaluation

 

The Board of Management will monitor the implementation of all aspects of

the Policy and review and amend the Policy as required, with particular

emphasis placed upon

  • Effective management placed on application process
  • Clarity and transparency relating to the process
  • Applicants informed in good time re the status of their application, particularly

in the case of refusal to enrol

  • Positive Parental feedback

Monitoring Procedures

The implementations of this policy will be monitored by the Board of Management at

the appropriate time. It will also be referred by the Principal for consideration by the

full staff at the same time. The Principal will report to the Board of Management

regarding the process of enrolment in May/June each year and until enrolment is complete. Where the Principal refuses admission to any applicant,

by the authority delegated to him by the Board in line with this policy, any such

refusal shall be communicated to the Board at the earliest opportunity.

 

 

 

Review Procedure

The policy will be reviewed regularly in the light of experience. It will be reviewed

by the full staff and Board of Management as appropriate. Any staff member, board

member or parent/guardian who is unhappy with the content or the

implementation of any school policy may request a review at any time and such a

request will be dealt with as quickly as possible.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

This policy was adopted by the Board of Management on: ___________________

Signed: ___________________    (Chairperson of BOM)         Date: ____________________

 

Signed: ___________________    (Principal)                          Date: ____________________

 

Date of next review: ______________